Village of Spencer Special Board of Trustees Meeting – July 13, 2026 Spencer Municipal Complex President Toufar called the meeting to order at 6:30 p.m. The Pledge of Allegiance was recited. Clerk Helgestad verified that open meeting laws were followed. Trustees Carolfi, Jicinsky, Hoes, Schafer, Krause, Moore, and Toufar were present. Clerk Helgestad, public works Garton, and Chief Bauer were also present. (Jicinsky)(Hoes) was carried to approve the regular meeting minutes from June 8, 2026, and the special meeting minutes from June 30, 2026, as printed. Clerk Helgestad reminded the board about the parks department’s music event on July 29, 2026, and the Water Plant #2 open house on July 31, 2026. A brief summary of recent public works activity was presented by public works Garton. A brief summary of recent police activity was presented by Chief Bauer. (Jicinsky)(Carolfi) was carried to approve a variance request for a fence in the front yard of 307 W. Main St. (Hoes)(Schafer) was carried to approve a pre-pay voucher policy. (Carolfi)(Jicinsky) was carried to accept a state and local Cyber Security Grant, Program Cycle 2 Funding Round 2. (Carolfi)(Toufar) was carried to approve change order #3 for the Well #7/WTP #2 project. (Schafer)(Hoes) was carried by unanimous roll call vote to approve Ellis Stone pay request #17 (final) for the Well #7/WTP #2 project for $125,844.56, but to hold the check until the work is completed. (Carolfi)(Krause) was carried to approve Fellenz Excavating pay request #3 (final) for the shooting range project for $8,374.87. (Jicinsky)(Krause) was carried to approve a temporary class “B” beer license for the Spencer Lions Club to serve on July 15, 2026, in the Lions Park. (Jicinsky)(Toufar) was carried to approve a temporary class “B” beer license for the Spencer Chamber of Commerce to serve on Aug. 5, 12, 19 and 26, 2026, in the Lions Park. (Jacinsky)(Krause) was carried to approve applications for operator’s licenses for Avery Kanable, Kaitlyn Galloway, and Susanne Lucht. (Jicinsky)(Schafer) was carried to approve applications for temporary operator’s licenses for Ben Wojcik and Linda Hinrichsen. (Schafer)(Moore) was carried by unanimous roll call vote to approve current vouchers totaling $399,969.41. A brief summary of recent clerk’s activity was presented by Clerk Helgestad. Finance and Personnel Committee: Chairman Hoes reported on the recent meeting to discuss the administrator-clerk-treasurer’s job performance. Parks and Buildings Committee: Chairman Moore reported on the recent meeting to discuss walking trails, playground equipment, and community involvement in planting and propagating perennial flowers and shrubs. Streets and Sidewalks Committee: Chairman Jicinsky reported on the community sidewalk assessment. (Carolfi)(Schafer) was carried to adjourn at 7:17 p.m. Harry Toufar, village president Chris Helgestad, clerk WNAXLP 187576 Village of Spencer Special Board of Trustees Meeting – July 13, 2026 Spencer Municipal Complex President Toufar called the meeting to order at 6:30 p.m. The Pledge of Allegiance was recited. Clerk Helgestad verified that open meeting laws were followed. Trustees Carolfi, Jicinsky, Hoes, Schafer, Krause, Moore, and Toufar were present. Clerk Helgestad, public works Garton, and Chief Bauer were also present. (Jicinsky)(Hoes) was carried to approve the regular meeting minutes from June 8, 2026, and the special meeting minutes from June 30, 2026, as printed. Clerk Helgestad reminded the board about the parks department’s music event on July 29, 2026, and the Water Plant #2 open house on July 31, 2026. A brief summary of recent public works activity was presented by public works Garton. A brief summary of recent police activity was presented by Chief Bauer. (Jicinsky)(Carolfi) was carried to approve a variance request for a fence in the front yard of 307 W. Main St. (Hoes)(Schafer) was carried to approve a pre-pay voucher policy. (Carolfi)(Jicinsky) was carried to accept a state and local Cyber Security Grant, Program Cycle 2 Funding Round 2. (Carolfi)(Toufar) was carried to approve change order #3 for the Well #7/WTP #2 project. (Schafer)(Hoes) was carried by unanimous roll call vote to approve Ellis Stone pay request #17 (final) for the Well #7/WTP #2 project for $125,844.56, but to hold the check until the work is completed. (Carolfi)(Krause) was carried to approve Fellenz Excavating pay request #3 (final) for the shooting range project for $8,374.87. (Jicinsky)(Krause) was carried to approve a temporary class “B” beer license for the Spencer Lions Club to serve on July 15, 2026, in the Lions Park. (Jicinsky)(Toufar) was carried to approve a temporary class “B” beer license for the Spencer Chamber of Commerce to serve on Aug. 5, 12, 19 and 26, 2026, in the Lions Park. (Jacinsky)(Krause) was carried to approve applications for operator’s licenses for Avery Kanable, Kaitlyn Galloway, and Susanne Lucht. (Jicinsky)(Schafer) was carried to approve applications for temporary operator’s licenses for Ben Wojcik and Linda Hinrichsen. (Schafer)(Moore) was carried by unanimous roll call vote to approve current vouchers totaling $399,969.41. A brief summary of recent clerk’s activity was presented by Clerk Helgestad. Finance and Personnel Committee: Chairman Hoes reported on the recent meeting to discuss the administrator-clerk-treasurer’s job performance. Parks and Buildings Committee: Chairman Moore reported on the recent meeting to discuss walking trails, playground equipment, and community involvement in planting and propagating perennial flowers and shrubs. Streets and Sidewalks Committee: Chairman Jicinsky reported on the community sidewalk assessment. (Carolfi)(Schafer) was carried to adjourn at 7:17 p.m. Harry Toufar, village president Chris Helgestad, clerk WNAXLP 187576
