Spencer Board of Education Regular meeting – April 16, 2025 Conference Room #2060 – Middle School year. Moved by Jordan Buss, seconded by James Kelnhofer. All ayes, motion carried. 12. THE BOARD WILL RECONVENE IN OPEN SESSION IMMEDIATELY UPON COMPLETING EXECUTIVE SESSION TO TAKE ACTION, IF NECESSARY, ON SELECTED MATTERS DISCUSSED IN EXECUTIVE SESSION. 13. IDENTIFY ITEMS FOR NEXT AGENDA 13.1 Schedule meetings: 1. Facility Committee meeting: May 6, 2025, 1:15 p.m., Room 2060 2. Policy Committee meeting: May 21, 2025, 5 p.m., Room 2060 3.Regular Board of Education meeting: May 21, 2025, 6:30 p.m., Room 2060 14. ADJOURNMENT: Motion to adjourn by Buss, seconded by Gorst, at 9:07 p.m. Roll call. All ayes, motion carried. s/Sarah Krause, clerk Denise Bodendorfer, recording secretary WNAXLP 169586 1. CALL TO ORDER BY BOARD PRESIDENT: President Jordan Buss called the regular meeting of Spencer Board of Education to order at 6:30 p.m. 2. VERIFICATION OF COMPLIANCE WITH OPEN MEETING LAW: Mr. Gorst confirmed the meeting notice was legally posted. 3. ROLL CALL – ESTABLISH QUORUM: Jordan Buss, Becky Gorst, James Kelnhofer, Sarah Krause, and Barb Wesle present. Quorum established. 4. AGENDA CHANGES 5. RECOGNITION OF VISITORS: Derek Evenson 6. INFORMATION RECOGNITION ITEMS: James Kelnhofer and Barb Wesle read the oath of office. 6.1 Share building principal reports: Elementary principal’s report, April 16, 2025, Eddie Ikert: Building updates: We completed our Aimsweb testing March 18-27. All went well, with the first year of Act 20 just about complete. On March 27, we had our spring student-led conferences, which saw the greatest participation in the three years I have been in Spencer with 96.2% of students having a parent or guardian attend. Our Forward window opened on April 1 and ran through April 16. All grades have completed testing and everything went well. Thank you to Brittany Lotzer for all the hard work she put in to make this a success. Our 4K registration was the evening of March 20 and the morning of March 21, and we are looking forward to planning for a four-day week for next year. Registration went well and our numbers are much higher than they were at this time last year. Thank you to Kristy Ehlers, Brittany Eilers, and Danielle Schmidt. 6.2 Superintendent report: Superintendent report, April 16, 2025, Jason Gorst: Internet safety: During parent-teacher conferences, Ms. Attoe and Mrs. Brostowitz presented to a group of parents on internet safety. We also teach lessons through our various programs to students throughout the course of the year. Challenge Academy: We have a student who is attending the Challenge Academy. He is doing very well. This is a great program. Daycare: We have made some minor tweaks to room assignments to maximize how we utilize staff. Our enrollment is continuing to grow. Marathon County Special Education: There will be some significant increases in special education costs next year. We are hopeful that the state budget may provide some relief in this area. Transportation: Our transportation contract is up at the end of this year. Once we know our staff costs, the next step will be to negotiate this contract. Facilities and maintenance: Our contract is also up with Dashir this year. I will recommend continuing to work with them. Their increase will be reflective of what the district decides to do with support staff wages. 6.3 Facility update 7. CONSENT AGENDA 7.1 Approve minutes of previous meetings: Regular school board meeting March 24, 2025, minutes 7.2 Staff resignations/retirements/leave requests 1. Resignation of Shamaira Cline, fifth grade teacher 7.3 Awards, Donations, and Gifts to the School District of Spencer 7.4 Approval of pending new hire recommendations for staff vacancies for non-administrative positions and any individual contracts for such non-administrative new hires, including but not limited to the following: 1. Hire Morgan Lass, 4K teacher 2. Hire Brianne Anderson, daycare worker 3. Hire Hayden Bauman, PE/health teacher Motion to approve the consent agenda. Moved by James Kelnhofer, seconded by Becky Gorst. All ayes, motion carried. 8. REGULAR BUSINESS 8.1 Items moved from the consent agenda 8.2 Approval of vouchers and treasurer’s report: Vouchers to include check #089578 through #89616 dated April 2, 2025, totaling $96,916.53 and check #089661 through #089712 dated April 16 totaling $175,189.77. Motion to approve the vouchers and treasurer’s report. Moved by Becky Gorst, seconded by: Barb Wesle. All ayes, motion carried. 9. DISCUSSION ITEMS 9.1 Items moved from the consent agenda 9.2 Strategic plan update: Mr. Gorst shared the staff satisfaction survey will close on April 17 and he’s setting up committees to meet possibly beginning this summer. Discussion. 9.3 Preparation of school board reorganization in May: Mr. Gorst shared board reorganization documents for the regular school board meeting in May. Discussion. 9.4 Discussion about handicapped parking: Mr. Gorst shared that we currently do not have a good way to enforce fitness center-only parking. Administration has also had complaints about the lack of handicapped spaces available for events in the dome. There are also people who park in front of the dumpsters and shop doors. Mr. Gorst proposed keeping three spots on the end for school vehicles, block out all spots in front of dumpsters, convert remaining spots to eight handicapped spaces, and eliminate fitness center-only parking. Discussion. 10. ACTION ITEMS 10.1 Items moved from the consent agenda 10.2 Approve the painting of dome exterior: Discussion. Motion to approve the painting of dome exterior not to exceed $19,000. Moved by Jordan Buss, seconded by Becky Gorst. All ayes, motion carried. 10.3 Approve the purchase of a new floor scrubber not to exceed $12,000: Derek Evenson shared that it is getting increasingly harder to get parts for the old floor scrubber. Discussion. Motion to approve the purchase of a new floor scrubber. Moved by James Kelnhofer, seconded by Barb Wesle. All ayes, motion carried. 10.4 Approve the purchase of a Combi oven for food service: Eric Craft shared that we have run into a lot of repairs with the current oven. Recommendation by Eric Craft to go with Streich Equipment quote for the Combi oven for food service. Motion to approve the purchase of a Combi oven for food service not to exceed $38,000. Moved by Jordan Buss, seconded by James Kelnhofer. All ayes, motion carried. 10.5 Approve first reading of NEOLA relations policies (9000s): Discussion. Motion to approve first reading of NEOLA relations policies (9000s). Moved by Jordan Buss, seconded by Sarah Krause. All ayes, motion carried. 10.6 Approve first reading of NEOLA property policies (7000s): Discussion. Motion to approve first reading of NEOLA property policies (7000s). Moved by James Kelnhofer, seconded by: Sarah Krause. All ayes, motion carried. 10.7 Approve first reading of wellness and food service policies: Mr. Gorst discussed changes to the food service program, with quality and quantity of food a priority. Discussion. No motion to approve at this time. Motion to approve first reading of wellness and food service policies. 10.8 Approve health insurance proposal for the 2025-2026 school year: Mr. Gorst shared new health insurance proposal for the 2025-- 2026 school year. Discussion. Moved by Becky Gorst, seconded by Sarah Krause. All ayes, motion carried. 11. BOARD TO CONVENE TO EXECUTE SESSION UNDER WI S.S 19.85 (1)(c) FOR THE PURPOSE OF: 11.1 Items moved from the consent agenda 11.2 Staff wage and salary consideration for the 2025-2026 school year: Motion to convene to executive session under WI S.S 19.85 (1) (c) for the purpose of: 11.1 Items moved from the consent agenda and 11.2 Staff wage salary consideration for the 2025-2026 school Spencer Board of Education Regular meeting – April 16, 2025 Conference Room #2060 – Middle School year. Moved by Jordan Buss, seconded by James Kelnhofer. All ayes, motion carried. 12. THE BOARD WILL RECONVENE IN OPEN SESSION IMMEDIATELY UPON COMPLETING EXECUTIVE SESSION TO TAKE ACTION, IF NECESSARY, ON SELECTED MATTERS DISCUSSED IN EXECUTIVE SESSION. 13. IDENTIFY ITEMS FOR NEXT AGENDA 13.1 Schedule meetings: 1. Facility Committee meeting: May 6, 2025, 1:15 p.m., Room 2060 2. Policy Committee meeting: May 21, 2025, 5 p.m., Room 2060 3.Regular Board of Education meeting: May 21, 2025, 6:30 p.m., Room 2060 14. ADJOURNMENT: Motion to adjourn by Buss, seconded by Gorst, at 9:07 p.m. Roll call. All ayes, motion carried. s/Sarah Krause, clerk Denise Bodendorfer, recording secretary WNAXLP 169586 1. CALL TO ORDER BY BOARD PRESIDENT: President Jordan Buss called the regular meeting of Spencer Board of Education to order at 6:30 p.m. 2. VERIFICATION OF COMPLIANCE WITH OPEN MEETING LAW: Mr. Gorst confirmed the meeting notice was legally posted. 3. ROLL CALL – ESTABLISH QUORUM: Jordan Buss, Becky Gorst, James Kelnhofer, Sarah Krause, and Barb Wesle present. Quorum established. 4. AGENDA CHANGES 5. RECOGNITION OF VISITORS: Derek Evenson 6. INFORMATION RECOGNITION ITEMS: James Kelnhofer and Barb Wesle read the oath of office. 6.1 Share building principal reports: Elementary principal’s report, April 16, 2025, Eddie Ikert: Building updates: We completed our Aimsweb testing March 18-27. All went well, with the first year of Act 20 just about complete. On March 27, we had our spring student-led conferences, which saw the greatest participation in the three years I have been in Spencer with 96.2% of students having a parent or guardian attend. Our Forward window opened on April 1 and ran through April 16. All grades have completed testing and everything went well. Thank you to Brittany Lotzer for all the hard work she put in to make this a success. Our 4K registration was the evening of March 20 and the morning of March 21, and we are looking forward to planning for a four-day week for next year. Registration went well and our numbers are much higher than they were at this time last year. Thank you to Kristy Ehlers, Brittany Eilers, and Danielle Schmidt. 6.2 Superintendent report: Superintendent report, April 16, 2025, Jason Gorst: Internet safety: During parent-teacher conferences, Ms. Attoe and Mrs. Brostowitz presented to a group of parents on internet safety. We also teach lessons through our various programs to students throughout the course of the year. Challenge Academy: We have a student who is attending the Challenge Academy. He is doing very well. This is a great program. Daycare: We have made some minor tweaks to room assignments to maximize how we utilize staff. Our enrollment is continuing to grow. Marathon County Special Education: There will be some significant increases in special education costs next year. We are hopeful that the state budget may provide some relief in this area. Transportation: Our transportation contract is up at the end of this year. Once we know our staff costs, the next step will be to negotiate this contract. Facilities and maintenance: Our contract is also up with Dashir this year. I will recommend continuing to work with them. Their increase will be reflective of what the district decides to do with support staff wages. 6.3 Facility update 7. CONSENT AGENDA 7.1 Approve minutes of previous meetings: Regular school board meeting March 24, 2025, minutes 7.2 Staff resignations/retirements/leave requests 1. Resignation of Shamaira Cline, fifth grade teacher 7.3 Awards, Donations, and Gifts to the School District of Spencer 7.4 Approval of pending new hire recommendations for staff vacancies for non-administrative positions and any individual contracts for such non-administrative new hires, including but not limited to the following: 1. Hire Morgan Lass, 4K teacher 2. Hire Brianne Anderson, daycare worker 3. Hire Hayden Bauman, PE/health teacher Motion to approve the consent agenda. Moved by James Kelnhofer, seconded by Becky Gorst. All ayes, motion carried. 8. REGULAR BUSINESS 8.1 Items moved from the consent agenda 8.2 Approval of vouchers and treasurer’s report: Vouchers to include check #089578 through #89616 dated April 2, 2025, totaling $96,916.53 and check #089661 through #089712 dated April 16 totaling $175,189.77. Motion to approve the vouchers and treasurer’s report. Moved by Becky Gorst, seconded by: Barb Wesle. All ayes, motion carried. 9. DISCUSSION ITEMS 9.1 Items moved from the consent agenda 9.2 Strategic plan update: Mr. Gorst shared the staff satisfaction survey will close on April 17 and he’s setting up committees to meet possibly beginning this summer. Discussion. 9.3 Preparation of school board reorganization in May: Mr. Gorst shared board reorganization documents for the regular school board meeting in May. Discussion. 9.4 Discussion about handicapped parking: Mr. Gorst shared that we currently do not have a good way to enforce fitness center-only parking. Administration has also had complaints about the lack of handicapped spaces available for events in the dome. There are also people who park in front of the dumpsters and shop doors. Mr. Gorst proposed keeping three spots on the end for school vehicles, block out all spots in front of dumpsters, convert remaining spots to eight handicapped spaces, and eliminate fitness center-only parking. Discussion. 10. ACTION ITEMS 10.1 Items moved from the consent agenda 10.2 Approve the painting of dome exterior: Discussion. Motion to approve the painting of dome exterior not to exceed $19,000. Moved by Jordan Buss, seconded by Becky Gorst. All ayes, motion carried. 10.3 Approve the purchase of a new floor scrubber not to exceed $12,000: Derek Evenson shared that it is getting increasingly harder to get parts for the old floor scrubber. Discussion. Motion to approve the purchase of a new floor scrubber. Moved by James Kelnhofer, seconded by Barb Wesle. All ayes, motion carried. 10.4 Approve the purchase of a Combi oven for food service: Eric Craft shared that we have run into a lot of repairs with the current oven. Recommendation by Eric Craft to go with Streich Equipment quote for the Combi oven for food service. Motion to approve the purchase of a Combi oven for food service not to exceed $38,000. Moved by Jordan Buss, seconded by James Kelnhofer. All ayes, motion carried. 10.5 Approve first reading of NEOLA relations policies (9000s): Discussion. Motion to approve first reading of NEOLA relations policies (9000s). Moved by Jordan Buss, seconded by Sarah Krause. All ayes, motion carried. 10.6 Approve first reading of NEOLA property policies (7000s): Discussion. Motion to approve first reading of NEOLA property policies (7000s). Moved by James Kelnhofer, seconded by: Sarah Krause. All ayes, motion carried. 10.7 Approve first reading of wellness and food service policies: Mr. Gorst discussed changes to the food service program, with quality and quantity of food a priority. Discussion. No motion to approve at this time. Motion to approve first reading of wellness and food service policies. 10.8 Approve health insurance proposal for the 2025-2026 school year: Mr. Gorst shared new health insurance proposal for the 2025-- 2026 school year. Discussion. Moved by Becky Gorst, seconded by Sarah Krause. All ayes, motion carried. 11. BOARD TO CONVENE TO EXECUTE SESSION UNDER WI S.S 19.85 (1)(c) FOR THE PURPOSE OF: 11.1 Items moved from the consent agenda 11.2 Staff wage and salary consideration for the 2025-2026 school year: Motion to convene to executive session under WI S.S 19.85 (1) (c) for the purpose of: 11.1 Items moved from the consent agenda and 11.2 Staff wage salary consideration for the 2025-2026 school
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