ABBOTSFORD CITY COUNCIL MEETING MINUTES ABBOTSFORD CITY HALL COUNCIL CHAMBERS 203 N. 1 ST STREET MARCH 16, 2026 Mayor James Weix called the council meeting to order at 6 p.m. Confirmed proper notice of the agenda. Roll Call: Mason Rachu, Paul Erikson, Sarah Diedrich, Jan Read, Jeremiah Zeiset, Roger Weideman, Selenia Espino. Absent: Council members Jon Podevels Also Present: Administrator Josh Soyk, DPW Craig Stuttgen, Brian Chapman (Cedar Corp.), Dan Borchardt (MSA Engineering), Jay Troyer (Town & Country Lawn & Landscape). All rose for the Pledge of Allegiance Adopt Agenda: Motion by Diedrich and seconded by Erikson to adopt the agenda as is. Motion carried by unanimous voice vote. Comments by the Public: None. Reports: Colby-Abbotsford Police Department Alderpersons Weideman & Diedrich: K-9 Hemi was deployed several times in February, resulting in two arrests. The patrol officer application deadline was extended to March 19. Public Works Director DPW Stuttgen - No update. Consent Agenda The city council reviewed the following: City council meeting minutes - March 2, 2026. Motion by Rachu and seconded by Read to approve the consent agenda. Motion carried by unanimous voice vote. Business Agenda Discuss/Possible Action on Town & Country Landscaping Proposal: Town & Country has been doing lawn maintenance for the city for 13 years. They maintain the parks, cemetery, and other miscellaneous lawns. The proposal increased by $835.00 from the 2024-2025 contract. Motion by Rachu and seconded by Zeiset to approve the proposal from Town & County Landscaping. Motion carried by unanimous voice vote. Discuss/Possible Action on 5th Street Engineering Proposals: DPW Stuttgen stated that the original amendment from MSA Engineering totaled $100,100 for construction staking and construction administration. Stuttgen stated that this equates to $170 per hour, 8 hours per day for 15 weeks and the project itself should last 6-8 weeks. Stuttgen stated that he pointed this out to MSA Engineering and they lowered the price to $74,200, $30,000 for staking and $44,200 for construction administration. Stuttgen felt that this was still too much, so he reached out to Cedar Corporation who offered to do the staking for $15,000. MSA then lowered the price for staking to $18,900. Stuttgen recommended hiring Cedar Corporation for construction staking and MSA Engineering for construction administration. Motion by Rachu and seconded by Erikson to approve hiring Cedar Corporation for construction staking in the amount of $15,000 and MSA Engineering for construction administration based on time and materials. Motion carried by unanimous voice vote. Discuss/Possible Action on Scrapping the 2003 Chevrolet Silverado: DPW Stuttgen stated that the truck is not safe to drive as it has a stop sign for the floorboard and no working gauges on the dashboard. Motion by Rachu and seconded by Diedrich to scrap the 2003 Chevrolet Silverado. Motion carried by unanimous voice vote. Discuss/Possible Action on purchasing a tractor for the water department: Administrator Soyk stated that the water department has over 2 miles of gravel roads and several acres of lawn that it maintains. Soyk stated that he budgeted $65,000 for a new tractor and implements for maintenance. Soyk stated that the city can save approximately $8,000 by purchasing a tractor that is a couple years old instead of brand new, but those tractors are usually sold before he can bring it to a council meeting. Motion by Rachu and seconded by Read to authorize Mayor Weix and Administrator Soyk to spend up to $45,000 for a new tractor for the water department. Motion carried by unanimous voice vote. Approval of Bills in the Amount of $155,381.57 - Motion by Weideman and seconded by Espino to approve the bills in the amount of $155,381.57. Motion carried by unanimous voice vote. Financials & Bank Accounts: The council reviewed the financials and bank account balances. Next Meeting Date: Monday, April 6, 2026 - 6 p.m. Future Agenda Items - No action will be taken: Alderman Weideman stated that he received many calls thanking the fire department, police department, city workers, and other area fire departments for the job well done on the fire on main street. Motion to adjourn by Diedrich and seconded by Zeiset at 6:28 p.m. Motion carried by unanimous voice vote. Mayor James Weix Adminitrator Josh Soyk 182441 WNAXLP ABBOTSFORD CITY COUNCIL MEETING MINUTES ABBOTSFORD CITY HALL COUNCIL CHAMBERS 203 N. 1 ST STREET MARCH 16, 2026 Mayor James Weix called the council meeting to order at 6 p.m. Confirmed proper notice of the agenda. Roll Call: Mason Rachu, Paul Erikson, Sarah Diedrich, Jan Read, Jeremiah Zeiset, Roger Weideman, Selenia Espino. Absent: Council members Jon Podevels Also Present: Administrator Josh Soyk, DPW Craig Stuttgen, Brian Chapman (Cedar Corp.), Dan Borchardt (MSA Engineering), Jay Troyer (Town & Country Lawn & Landscape). All rose for the Pledge of Allegiance Adopt Agenda: Motion by Diedrich and seconded by Erikson to adopt the agenda as is. Motion carried by unanimous voice vote. Comments by the Public: None. Reports: Colby-Abbotsford Police Department Alderpersons Weideman & Diedrich: K-9 Hemi was deployed several times in February, resulting in two arrests. The patrol officer application deadline was extended to March 19. Public Works Director DPW Stuttgen - No update. Consent Agenda The city council reviewed the following: City council meeting minutes - March 2, 2026. Motion by Rachu and seconded by Read to approve the consent agenda. Motion carried by unanimous voice vote. Business Agenda Discuss/Possible Action on Town & Country Landscaping Proposal: Town & Country has been doing lawn maintenance for the city for 13 years. They maintain the parks, cemetery, and other miscellaneous lawns. The proposal increased by $835.00 from the 2024-2025 contract. Motion by Rachu and seconded by Zeiset to approve the proposal from Town & County Landscaping. Motion carried by unanimous voice vote. Discuss/Possible Action on 5th Street Engineering Proposals: DPW Stuttgen stated that the original amendment from MSA Engineering totaled $100,100 for construction staking and construction administration. Stuttgen stated that this equates to $170 per hour, 8 hours per day for 15 weeks and the project itself should last 6-8 weeks. Stuttgen stated that he pointed this out to MSA Engineering and they lowered the price to $74,200, $30,000 for staking and $44,200 for construction administration. Stuttgen felt that this was still too much, so he reached out to Cedar Corporation who offered to do the staking for $15,000. MSA then lowered the price for staking to $18,900. Stuttgen recommended hiring Cedar Corporation for construction staking and MSA Engineering for construction administration. Motion by Rachu and seconded by Erikson to approve hiring Cedar Corporation for construction staking in the amount of $15,000 and MSA Engineering for construction administration based on time and materials. Motion carried by unanimous voice vote. Discuss/Possible Action on Scrapping the 2003 Chevrolet Silverado: DPW Stuttgen stated that the truck is not safe to drive as it has a stop sign for the floorboard and no working gauges on the dashboard. Motion by Rachu and seconded by Diedrich to scrap the 2003 Chevrolet Silverado. Motion carried by unanimous voice vote. Discuss/Possible Action on purchasing a tractor for the water department: Administrator Soyk stated that the water department has over 2 miles of gravel roads and several acres of lawn that it maintains. Soyk stated that he budgeted $65,000 for a new tractor and implements for maintenance. Soyk stated that the city can save approximately $8,000 by purchasing a tractor that is a couple years old instead of brand new, but those tractors are usually sold before he can bring it to a council meeting. Motion by Rachu and seconded by Read to authorize Mayor Weix and Administrator Soyk to spend up to $45,000 for a new tractor for the water department. Motion carried by unanimous voice vote. Approval of Bills in the Amount of $155,381.57 - Motion by Weideman and seconded by Espino to approve the bills in the amount of $155,381.57. Motion carried by unanimous voice vote. Financials & Bank Accounts: The council reviewed the financials and bank account balances. Next Meeting Date: Monday, April 6, 2026 - 6 p.m. Future Agenda Items - No action will be taken: Alderman Weideman stated that he received many calls thanking the fire department, police department, city workers, and other area fire departments for the job well done on the fire on main street. Motion to adjourn by Diedrich and seconded by Zeiset at 6:28 p.m. Motion carried by unanimous voice vote. Mayor James Weix Adminitrator Josh Soyk 182441 WNAXLP
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