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recordgleaner_20250730_trg-2025-07-30-0-025_art_0.xml
FOOD SERVICES • 8500 — FOOD SERVICES Student Absence If a student receiving a special dietary accommodation is absent or does not wish to participate in school lunch on a day an accommodation is planned, the student or parent shall contact the special dietary accommodation coordinator by 9 a.m. the same day. Renewing A Special Dietary Request An authorized medical statement does not need to be updated annually. However, the special dietary accommodation coordinator may annually seek clarification or updates on special dietary requests. Discontinuation of a Special Dietary Request A special dietary request or part of a request may be discontinued by a parent by submitting the request in writing to the special dietary accommodation coordinator or shall be discontinued consistent with the medical authorities recommendation provided with the Medical Statement for Special Dietary Needs. Meal Charges The board shall provide cafeteria facilities in all school buildings where space permits, and will provide food service for the purchase and consumption of lunch for all students. The board shall also provide a breakfast program in accordance with procedures established by the United States Department of Agriculture (USDA) School Breakfast Program. The food service program shall comply with federal and state regulations pertaining to the selection, preparation, delivery, consumption, and disposal of food and beverages, including but not limited to the current USDA school meal pattern requirements and the USDA’s Smart Snacks in School nutrition standards, as well as to the fiscal management of the program. Further, the food-service program shall comply with federal and state regulations pertaining to the fiscal management of the program, as well as all the requirements pertaining to food service hiring and food service manager/operator licensure and certification. In addition, as required by law, a food safety program based on the principles of the Hazard Analysis and Critical Control Point (HACCP) system shall be implemented with the intent of preventing food-borne illnesses. For added safety and security, access to the facility and the food stored and prepared therein shall be limited to food service staff and other authorized persons. The board shall approve and implement nutrition standards governing the types of food and beverages that may be provided and sold on the premises of its schools and shall specify the time and place each type of food or beverage may be sold. In adopting such standards, the board shall: A. consider the nutritional value of each food or beverage; B. consult and incorporate to the maximum extent possible the Dietary Guidelines for Americans jointly developed by the USDA and the United States Department of Health and Human Services; and C. consult and incorporate the USDA’s Smart Snacks in School nutrition guidelines. The district’s food service program shall serve only food items and beverages determined by the Food Service Department to be in compliance with the current USDA Dietary Guidelines for Americans and the USDA Smart Snacks in School nutrition guidelines. Any competitive food items and beverages that are available for sale to students a la carte in the dining area between midnight and thirty (30) minutes following the end of the school day shall also comply with the current USDA Dietary Guidelines for Americans and the USDA Smart Snacks in School nutrition guidelines, and may only be sold in accordance with Board Policy 8550 - Competitive Food Sales. Foods and beverages not associated with the food service program may be vended in accordance with the rules and regulations set forth in board Policy 8540 — Vending Machines. The superintendent will require that the food service program serve foods in the schools of the district that are wholesome and nutritious and reinforce the concepts taught in the classroom. The superintendent is responsible for implementing the food service program in accordance with the adopted nutrition standards and shall provide a report to the board at one of its regular meetings, annually, regarding the district’s compliance with the standards. No food or beverage may be sold on any school premises except in accordance with the standards approved by the board. Lunches sold by the school may be purchased by students and staff members and community residents in accordance with the rules of the district’s school lunch program. The operation and supervision of the food-service program shall be the responsibility of the food service director. Food services shall be operated on a self-supporting basis with revenue from students, staff, federal reimbursement, and surplus food. The board shall assist the program by furnishing available space, initial major equipment, and utensils. Maintenance and replacement of equipment is the responsibility of the program. A periodic review of the food service accounts shall be made by the food service director. Any surplus funds from the National School Lunch Program shall be used to support the operation and improvement of the school meal program(s) through allowable expenditures as determined by the superintendent. Surplus funds from a la carte foods purchased using funds from the nonprofit food service account must accrue to the nonprofit food service account. Bad Debt Bad debt incurred through the inability to collect lunch payment from students is not an allowable cost chargeable to any federal program. Any related collection cost, including legal cost, arising from such bad debt after they have been determined to be uncollectable are also unallowable. District efforts to collect bad debt shall be in accordance with Policy 6152 — Student Fees, Fines, and Charges. Bad debt is uncollectable/delinquent debt that has been determined to be uncollectable no sooner than the end of the school year in which the debt was incurred, and after the superintendent determines that sufficient reasonable effort and approaches to collecting the debt have been made. If the uncollectable/delinquent debt cannot be recovered by the school meals program in the year when the debt was incurred, then this is classified as bad debt. Once classified as bad debt, non-federal funding sources must reimburse the NSFSA for the total amount of the bad debt. The funds may come from the district general fund, state or local funding, school or community organizations such as the PTA, or any other non-federal source. Once the uncollectable/delinquent debt charges are converted to bad debt, records relating to those charges must be maintained in accordance with the record retention requirements in 7 CFR 210.9(b) (17) and 7 CFR 210.15(b). Modifications Based on Compliant Medical Documentation Account Balances The district uses an automated school lunch accounting system to record food service payments and to monitor food transactions. The system functions as a debit system. Parents/guardians are expected to maintain their lunch accounts in a positive status. Prepayment of school lunches are highly encouraged by the district. Parents choosing the prepay option will receive a $25 discount for prepaying for one-half (1/2) year, and a $75 discount if they prepay for a full year. The option is available to families that are required to pay the regular amount for the lunch program. The elementary office and administrative staff shall be responsible for the accurate and timely collection of funds due to the district from food service related transactions. Parents may call the food service department at 715-255-8552 ext. 1322 to inquire about the status of their child’s lunch account. Notification and Collection Procedure for Lunch Accounts An adult student or student’s parent requesting special dietary accommodations for a student with a disability that restricts the diet must provide the Medical Statement for Special Dietary Needs signed by a state authorized medical authority, which is a medical professional authorized in the State of Wisconsin to write prescriptions. The request must contain the following information: A. an explanation of how the student’s physical or mental impairment restricts the diet; B. the food(s)/type(s) of foods to be avoided; C. the food(s)/type(s) of foods to be substituted; D. additional pertinent information, if any, that will assist in accommodating the student’s needs. If a Medical Statement for Special Dietary Needs is incomplete, unclear, or lacks sufficient detail, the special dietary accommodation coordinator or food service director shall request that the student or parent/ guardian request that the medical authority supplement the response so that a safe meal can be provided. A special dietary accommodation for a student who has a disability that restricts the student’s diet must be supported by a Medical Statement for Special Dietary Needs, which should be submitted to the food service director who shall serve as the special dietary accommodation coordinator: Lisa Mahoney, 514 W. Central St., Loyal, WI., 54446. 715-255-8552, lisamahoney@loyal.k12.wi.us. A student with a disability may have an IEP or 504 plan that requires specific instruction, services, or accommodation related to the student’s nutritional needs. If a student’s IEP or 504 plan contains the same information that is required on a Medical Statement for Special Dietary Needs, then it is not necessary to obtain and submit a separate Medical Statement for Special Dietary Needs. Form PI-6314 can be obtained from the Department of Public Instruction (https://dpi.wi.gov/sites/default/files/imce/forms/pdf/f6314-english.pdf). The individual making an initial request for such substitutions must inform the food service director or special dietary accommodation coordinator that the student has a disability that restricts the student’s diet. The school district will honor the request upon receipt of the required documentation from a state authorized medical authority. If the special dietary accommodation coordinator is unable to grant a requested accommodation following receipt of the medical authority’s statement, the student or parent shall be provided with an explanation of the basis for the decision. Compliant requests shall be immediately implemented. Disability Accommodation Grievance Procedure A. A student who has exceeded the permissible negative balance amount in their account and does not have cash on hand sufficient to purchase a meal will be treated respectfully. The district will provide meals to students with unpaid balances without stigmatizing them, will provide parents of students who charge meals with notification when a student charges a meal, and will make efforts to collect the charges incurred by the students so that the unpaid charges are not classified as “bad debt” at the end of the school year. B. Phone calls will be made to parents whose students have accounts with a negative balance. C. When a child’s bill reaches a balance of -$25, a letter will be sent to inform parents that their child will no longer be allowed to charge breakfast or lunch if the bill is not paid, or unless other arrangements for payment are made with the food service department. If the account reaches -$50 a phone call will be made to the parents/guardians. Parents who do not meet this deadline will be asked to send a bag lunch with their child(ren) or pay daily. If the parent does not provide lunch for the child, a sandwich and milk will be provided at a cost of $1 to be charged to the student’s account. Staff members are required to maintain a positive lunch account balance. D. If a student has a significant negative lunch account balance, they shall be provided an alternate meal, the cost of which shall continue to accrue to a negative lunch account balance, and the student’s parent(s) shall be contacted to collect the outstanding charges. The alternative meal will be a low-cost alternative to the regular reimbursable meal and shall meet USDA nutritional standards of the Smart Snacks in Schools Regulations so that it qualifies for reimbursement under the National School Lunch/Breakfast program. E. The School District of Loyal may file a claim with small claims court or utilize the service of a collection agency and/or legal counsel to secure collection of unpaid debts, not paid within thirty (30) days of the actual restriction of access to food service programs, unless an alternative payment plan has been approved by the district administrator. F. In accordance with the USDA regulations, children receiving free meal benefits cannot be denied a meal for any reason, including failure to maintain their family lunch account in a positive status. This policy and any implementing guidelines shall be provided in writing to all households at the start of each school year and to households transferring to the school or school district during the school year. The policy and implementing guidelines will also be provided to all district staff with responsibility for enforcing the policies. The food-service program may participate in the Farm to School program using locally grown food in school meals and snacks. The following procedure is intended to provide prompt and equitable resolution to any concern or disagreement regarding the food service program’s administration of meal modifications made or requested on the basis of a student’s disability. None of the procedures described in this policy section shall prevent a student or parent from pursuing a complaint with any state or federal agency, including the USDA, using the procedures described at the end of this policy. A. If an initial request for accommodation in the form of substituted meals is denied, the student or parent may request review of that decision by the building principal and shall provide any communications between the student or parent and food service officials concerning the accommodation request, any documentation provided by a medical authority, and any additional information the student or parent believes is pertinent to the decision. A review of the materials provided and of the initial decision shall be completed and a response provided to the student or parent as soon as practicable following receipt of the request for review. If the initial decision is reversed, including due to additional information provided on review, the dietary accommodations shall be implemented without delay. If the initial decision is affirmed, the decision may be appealed to the superintendent, whose decision is final. B. Any other complaint or disagreement with the food service administration concerning implementation of special dietary accommodations based on a student’s disability shall be presented to the special dietary accommodation coordinator. The student or parent shall specify the nature of the concern and any requested remedy in writing. The coordinator shall promptly review the grievance and either contact the student or parent for any required clarification of the request or to seek to reach an agreement regarding how to best address the concern. If no agreement is reached, the coordinator shall make a determination and notify the student or parent in writing as soon as practicable. If the grievance is affirmed in any respect, the coordinator shall propose a plan for implementing appropriate remedial measures. If the student or parent is dissatisfied with the coordinator’s determination, the student or parent may submit a written request to the building principal or superintendent for review. The administrator’s determination shall be final. Nondiscrimination statement Modifications Based on Noncompliant Medical Requests On a case-by-case basis, substitutions to the standard meal requirements may be made, at no additional charge, for students who provide a signed statement from a qualified medical authority that the student cannot consume certain food items due to medical or other special dietary needs, but which does not comply with the requirements above. To qualify for such consideration and substitutions the medical statement must identify: A. the medical or dietary need that restricts the student’s diet; and B. the food(s) to be omitted from the student’s diet and the food(s) or choice of foods that may be substituted. IMPLEMENTATION AND DISCONTINUATION Review In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. The district’s nondiscrimination statement below is complementary to the district’s nondiscrimination policies, including Policy 2260 — Nondiscrimination and Access to Equal Opportunity and Policy 1422/ Policy 3122/Policy 4122 — Nondiscrimination and Equal Employment Opportunity. Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at 202-720-2600 (voice and TTY) or contact USDA through the federal Relay Service at 800-877-8339. To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/ files/documents/ad-3027.pdf or https://dpi.wi.gov/sites/default/files/imce/school-nutrition/pdf/sfa-civil- rights-complaints-procedure-template.pdf, from any USDA office, by calling 866-632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: 1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; or 2. Fax: (833) 256-1665 or (202) 690-7442; or 3. E-mail: program.intake@usda.gov. This institution is an equal opportunity provider. © Neola 2024 School District of Loyal Legal references: SP 32-2015 statements Supporting Accommodations for Children with Disabilities in the Child Nutrition Programs; SP 59-2016 Modifications to Accommodate Disabilities in the School Meal Program; OMB Circular No. A-87 USDA Smart Snacks in School Food Guidelines (effective July 1, 2014); Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.; Healthy, Hunger-Free Kids Act of 2010 and Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq.; 42 U.S.C. 1758; 15.137, Wis. Stats.; 93.49, Wis. Stats.; 115.34 - 115.345, Wis. Stats.; 120.10(16), Wis. Stats.; 120.13(10), Wis. Stats.; 7 C.F.R. Part 15b; 7 C.F.R. Part 210; 7 C.F.R. Part 215; 7 C.F.R. Part 220; 7 C.F.R. Part 225; 7 C.F.R. Part 226; 7 C.F.R. Part 227; 7 C.F.R. Part 235; 7 C.F.R. Part 240; 7 C.F.R. Part 245; 42 U.S.C. Chapter 13 Adoption date: May 28, 2025 Upon receipt of a request for a special dietary accommodation, the food service director or special dietary accommodation coordinator shall review the request to ensure it is supported as required by federal law and district policy and if not, shall request additional or clarifying information from the student or parent making the request. Implementation When the need for a special dietary accommodation is supported by a Medical Statement for Special Dietary Needs signed by a state authorized medical authority, the district will offer a reasonable modification that effectively accommodates the student’s disability. Following USDA Child Nutrition Program regulations, the school district may consider factors such as cost and efficiency and is not required to prepare a specific meal, provide a specific brand of food, or provide a meal beyond the meals provided to other students. For students who have an IEP or 504 plan that requires specific food related accommodations, the school district shall provide the accommodation as required by law, seeking clarifying medical information, as necessary. A special dietary request will be approved and implemented upon submission of a completed authorized medical statement. PAID ADVERTISEMENT
recordgleaner_20250730_trg-2025-07-30-0-025_art_0.xml
FOOD SERVICES • 8500 — FOOD SERVICES Student Absence If a student receiving a special dietary accommodation is absent or does not wish to participate in school lunch on a day an accommodation is planned, the student or parent shall contact the special dietary accommodation coordinator by 9 a.m. the same day. Renewing A Special Dietary Request An authorized medical statement does not need to be updated annually. However, the special dietary accommodation coordinator may annually seek clarification or updates on special dietary requests. Discontinuation of a Special Dietary Request A special dietary request or part of a request may be discontinued by a parent by submitting the request in writing to the special dietary accommodation coordinator or shall be discontinued consistent with the medical authorities recommendation provided with the Medical Statement for Special Dietary Needs. Meal Charges The board shall provide cafeteria facilities in all school buildings where space permits, and will provide food service for the purchase and consumption of lunch for all students. The board shall also provide a breakfast program in accordance with procedures established by the United States Department of Agriculture (USDA) School Breakfast Program. The food service program shall comply with federal and state regulations pertaining to the selection, preparation, delivery, consumption, and disposal of food and beverages, including but not limited to the current USDA school meal pattern requirements and the USDA’s Smart Snacks in School nutrition standards, as well as to the fiscal management of the program. Further, the food-service program shall comply with federal and state regulations pertaining to the fiscal management of the program, as well as all the requirements pertaining to food service hiring and food service manager/operator licensure and certification. In addition, as required by law, a food safety program based on the principles of the Hazard Analysis and Critical Control Point (HACCP) system shall be implemented with the intent of preventing food-borne illnesses. For added safety and security, access to the facility and the food stored and prepared therein shall be limited to food service staff and other authorized persons. The board shall approve and implement nutrition standards governing the types of food and beverages that may be provided and sold on the premises of its schools and shall specify the time and place each type of food or beverage may be sold. In adopting such standards, the board shall: A. consider the nutritional value of each food or beverage; B. consult and incorporate to the maximum extent possible the Dietary Guidelines for Americans jointly developed by the USDA and the United States Department of Health and Human Services; and C. consult and incorporate the USDA’s Smart Snacks in School nutrition guidelines. The district’s food service program shall serve only food items and beverages determined by the Food Service Department to be in compliance with the current USDA Dietary Guidelines for Americans and the USDA Smart Snacks in School nutrition guidelines. Any competitive food items and beverages that are available for sale to students a la carte in the dining area between midnight and thirty (30) minutes following the end of the school day shall also comply with the current USDA Dietary Guidelines for Americans and the USDA Smart Snacks in School nutrition guidelines, and may only be sold in accordance with Board Policy 8550 - Competitive Food Sales. Foods and beverages not associated with the food service program may be vended in accordance with the rules and regulations set forth in board Policy 8540 — Vending Machines. The superintendent will require that the food service program serve foods in the schools of the district that are wholesome and nutritious and reinforce the concepts taught in the classroom. The superintendent is responsible for implementing the food service program in accordance with the adopted nutrition standards and shall provide a report to the board at one of its regular meetings, annually, regarding the district’s compliance with the standards. No food or beverage may be sold on any school premises except in accordance with the standards approved by the board. Lunches sold by the school may be purchased by students and staff members and community residents in accordance with the rules of the district’s school lunch program. The operation and supervision of the food-service program shall be the responsibility of the food service director. Food services shall be operated on a self-supporting basis with revenue from students, staff, federal reimbursement, and surplus food. The board shall assist the program by furnishing available space, initial major equipment, and utensils. Maintenance and replacement of equipment is the responsibility of the program. A periodic review of the food service accounts shall be made by the food service director. Any surplus funds from the National School Lunch Program shall be used to support the operation and improvement of the school meal program(s) through allowable expenditures as determined by the superintendent. Surplus funds from a la carte foods purchased using funds from the nonprofit food service account must accrue to the nonprofit food service account. Bad Debt Bad debt incurred through the inability to collect lunch payment from students is not an allowable cost chargeable to any federal program. Any related collection cost, including legal cost, arising from such bad debt after they have been determined to be uncollectable are also unallowable. District efforts to collect bad debt shall be in accordance with Policy 6152 — Student Fees, Fines, and Charges. Bad debt is uncollectable/delinquent debt that has been determined to be uncollectable no sooner than the end of the school year in which the debt was incurred, and after the superintendent determines that sufficient reasonable effort and approaches to collecting the debt have been made. If the uncollectable/delinquent debt cannot be recovered by the school meals program in the year when the debt was incurred, then this is classified as bad debt. Once classified as bad debt, non-federal funding sources must reimburse the NSFSA for the total amount of the bad debt. The funds may come from the district general fund, state or local funding, school or community organizations such as the PTA, or any other non-federal source. Once the uncollectable/delinquent debt charges are converted to bad debt, records relating to those charges must be maintained in accordance with the record retention requirements in 7 CFR 210.9(b) (17) and 7 CFR 210.15(b). Modifications Based on Compliant Medical Documentation Account Balances The district uses an automated school lunch accounting system to record food service payments and to monitor food transactions. The system functions as a debit system. Parents/guardians are expected to maintain their lunch accounts in a positive status. Prepayment of school lunches are highly encouraged by the district. Parents choosing the prepay option will receive a $25 discount for prepaying for one-half (1/2) year, and a $75 discount if they prepay for a full year. The option is available to families that are required to pay the regular amount for the lunch program. The elementary office and administrative staff shall be responsible for the accurate and timely collection of funds due to the district from food service related transactions. Parents may call the food service department at 715-255-8552 ext. 1322 to inquire about the status of their child’s lunch account. Notification and Collection Procedure for Lunch Accounts An adult student or student’s parent requesting special dietary accommodations for a student with a disability that restricts the diet must provide the Medical Statement for Special Dietary Needs signed by a state authorized medical authority, which is a medical professional authorized in the State of Wisconsin to write prescriptions. The request must contain the following information: A. an explanation of how the student’s physical or mental impairment restricts the diet; B. the food(s)/type(s) of foods to be avoided; C. the food(s)/type(s) of foods to be substituted; D. additional pertinent information, if any, that will assist in accommodating the student’s needs. If a Medical Statement for Special Dietary Needs is incomplete, unclear, or lacks sufficient detail, the special dietary accommodation coordinator or food service director shall request that the student or parent/ guardian request that the medical authority supplement the response so that a safe meal can be provided. A special dietary accommodation for a student who has a disability that restricts the student’s diet must be supported by a Medical Statement for Special Dietary Needs, which should be submitted to the food service director who shall serve as the special dietary accommodation coordinator: Lisa Mahoney, 514 W. Central St., Loyal, WI., 54446. 715-255-8552, lisamahoney@loyal.k12.wi.us. A student with a disability may have an IEP or 504 plan that requires specific instruction, services, or accommodation related to the student’s nutritional needs. If a student’s IEP or 504 plan contains the same information that is required on a Medical Statement for Special Dietary Needs, then it is not necessary to obtain and submit a separate Medical Statement for Special Dietary Needs. Form PI-6314 can be obtained from the Department of Public Instruction (https://dpi.wi.gov/sites/default/files/imce/forms/pdf/f6314-english.pdf). The individual making an initial request for such substitutions must inform the food service director or special dietary accommodation coordinator that the student has a disability that restricts the student’s diet. The school district will honor the request upon receipt of the required documentation from a state authorized medical authority. If the special dietary accommodation coordinator is unable to grant a requested accommodation following receipt of the medical authority’s statement, the student or parent shall be provided with an explanation of the basis for the decision. Compliant requests shall be immediately implemented. Disability Accommodation Grievance Procedure A. A student who has exceeded the permissible negative balance amount in their account and does not have cash on hand sufficient to purchase a meal will be treated respectfully. The district will provide meals to students with unpaid balances without stigmatizing them, will provide parents of students who charge meals with notification when a student charges a meal, and will make efforts to collect the charges incurred by the students so that the unpaid charges are not classified as “bad debt” at the end of the school year. B. Phone calls will be made to parents whose students have accounts with a negative balance. C. When a child’s bill reaches a balance of -$25, a letter will be sent to inform parents that their child will no longer be allowed to charge breakfast or lunch if the bill is not paid, or unless other arrangements for payment are made with the food service department. If the account reaches -$50 a phone call will be made to the parents/guardians. Parents who do not meet this deadline will be asked to send a bag lunch with their child(ren) or pay daily. If the parent does not provide lunch for the child, a sandwich and milk will be provided at a cost of $1 to be charged to the student’s account. Staff members are required to maintain a positive lunch account balance. D. If a student has a significant negative lunch account balance, they shall be provided an alternate meal, the cost of which shall continue to accrue to a negative lunch account balance, and the student’s parent(s) shall be contacted to collect the outstanding charges. The alternative meal will be a low-cost alternative to the regular reimbursable meal and shall meet USDA nutritional standards of the Smart Snacks in Schools Regulations so that it qualifies for reimbursement under the National School Lunch/Breakfast program. E. The School District of Loyal may file a claim with small claims court or utilize the service of a collection agency and/or legal counsel to secure collection of unpaid debts, not paid within thirty (30) days of the actual restriction of access to food service programs, unless an alternative payment plan has been approved by the district administrator. F. In accordance with the USDA regulations, children receiving free meal benefits cannot be denied a meal for any reason, including failure to maintain their family lunch account in a positive status. This policy and any implementing guidelines shall be provided in writing to all households at the start of each school year and to households transferring to the school or school district during the school year. The policy and implementing guidelines will also be provided to all district staff with responsibility for enforcing the policies. The food-service program may participate in the Farm to School program using locally grown food in school meals and snacks. The following procedure is intended to provide prompt and equitable resolution to any concern or disagreement regarding the food service program’s administration of meal modifications made or requested on the basis of a student’s disability. None of the procedures described in this policy section shall prevent a student or parent from pursuing a complaint with any state or federal agency, including the USDA, using the procedures described at the end of this policy. A. If an initial request for accommodation in the form of substituted meals is denied, the student or parent may request review of that decision by the building principal and shall provide any communications between the student or parent and food service officials concerning the accommodation request, any documentation provided by a medical authority, and any additional information the student or parent believes is pertinent to the decision. A review of the materials provided and of the initial decision shall be completed and a response provided to the student or parent as soon as practicable following receipt of the request for review. If the initial decision is reversed, including due to additional information provided on review, the dietary accommodations shall be implemented without delay. If the initial decision is affirmed, the decision may be appealed to the superintendent, whose decision is final. B. Any other complaint or disagreement with the food service administration concerning implementation of special dietary accommodations based on a student’s disability shall be presented to the special dietary accommodation coordinator. The student or parent shall specify the nature of the concern and any requested remedy in writing. The coordinator shall promptly review the grievance and either contact the student or parent for any required clarification of the request or to seek to reach an agreement regarding how to best address the concern. If no agreement is reached, the coordinator shall make a determination and notify the student or parent in writing as soon as practicable. If the grievance is affirmed in any respect, the coordinator shall propose a plan for implementing appropriate remedial measures. If the student or parent is dissatisfied with the coordinator’s determination, the student or parent may submit a written request to the building principal or superintendent for review. The administrator’s determination shall be final. Nondiscrimination statement Modifications Based on Noncompliant Medical Requests On a case-by-case basis, substitutions to the standard meal requirements may be made, at no additional charge, for students who provide a signed statement from a qualified medical authority that the student cannot consume certain food items due to medical or other special dietary needs, but which does not comply with the requirements above. To qualify for such consideration and substitutions the medical statement must identify: A. the medical or dietary need that restricts the student’s diet; and B. the food(s) to be omitted from the student’s diet and the food(s) or choice of foods that may be substituted. IMPLEMENTATION AND DISCONTINUATION Review In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. The district’s nondiscrimination statement below is complementary to the district’s nondiscrimination policies, including Policy 2260 — Nondiscrimination and Access to Equal Opportunity and Policy 1422/ Policy 3122/Policy 4122 — Nondiscrimination and Equal Employment Opportunity. Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at 202-720-2600 (voice and TTY) or contact USDA through the federal Relay Service at 800-877-8339. To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/ files/documents/ad-3027.pdf or https://dpi.wi.gov/sites/default/files/imce/school-nutrition/pdf/sfa-civil- rights-complaints-procedure-template.pdf, from any USDA office, by calling 866-632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: 1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; or 2. Fax: (833) 256-1665 or (202) 690-7442; or 3. E-mail: program.intake@usda.gov. This institution is an equal opportunity provider. © Neola 2024 School District of Loyal Legal references: SP 32-2015 statements Supporting Accommodations for Children with Disabilities in the Child Nutrition Programs; SP 59-2016 Modifications to Accommodate Disabilities in the School Meal Program; OMB Circular No. A-87 USDA Smart Snacks in School Food Guidelines (effective July 1, 2014); Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.; Healthy, Hunger-Free Kids Act of 2010 and Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq.; 42 U.S.C. 1758; 15.137, Wis. Stats.; 93.49, Wis. Stats.; 115.34 - 115.345, Wis. Stats.; 120.10(16), Wis. Stats.; 120.13(10), Wis. Stats.; 7 C.F.R. Part 15b; 7 C.F.R. Part 210; 7 C.F.R. Part 215; 7 C.F.R. Part 220; 7 C.F.R. Part 225; 7 C.F.R. Part 226; 7 C.F.R. Part 227; 7 C.F.R. Part 235; 7 C.F.R. Part 240; 7 C.F.R. Part 245; 42 U.S.C. Chapter 13 Adoption date: May 28, 2025 Upon receipt of a request for a special dietary accommodation, the food service director or special dietary accommodation coordinator shall review the request to ensure it is supported as required by federal law and district policy and if not, shall request additional or clarifying information from the student or parent making the request. Implementation When the need for a special dietary accommodation is supported by a Medical Statement for Special Dietary Needs signed by a state authorized medical authority, the district will offer a reasonable modification that effectively accommodates the student’s disability. Following USDA Child Nutrition Program regulations, the school district may consider factors such as cost and efficiency and is not required to prepare a specific meal, provide a specific brand of food, or provide a meal beyond the meals provided to other students. For students who have an IEP or 504 plan that requires specific food related accommodations, the school district shall provide the accommodation as required by law, seeking clarifying medical information, as necessary. A special dietary request will be approved and implemented upon submission of a completed authorized medical statement. PAID ADVERTISEMENT
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