1+1=2 POLICY AND PROCEDURE FOOD SERVICE LUNCH ACCOUNTS Applications for free or reduced price meals are available in all school offices. Account Balances Studen surp conditi plicatio fede Applic Studen dis sys pa count f require ele sta st ficient stigma e s Phon Whe th guardi Parent memb s continu charge standa Breakf counse progra ac ing fail / l d . e e t t l d d e / t ff l g l / l e - Students of the district may participate in the school lunch program. Lunches shall be served each full school day which meet and/ or surpass federal standards of the National School Lunch Program. School lunch and milk prices shall be set annually by the Board of Education. Parents/guardians who claim that the financial condition of their families are such that they cannot afford to pay for the cost of their children’s meals shall be invited to make application for free or reduced meals in accordance with federal regulations. Service of free or reduced price meals shall be governed by federal regulations. Students may bring bag lunches from home. All students eating lunch at school shall be expected to eat in designated areas. The district uses an automated school lunch accounting system to record food service payments and to monitor food transactions. The system functions as a debit system. Parents/guardians are expected to maintain their lunch accounts in a positive status. Pre-payment of school lunches is highly encouraged by the district. Parents choosing the pre-pay option will receive a $25 discount for prepaying for one-half year, and a $75 discount if they pre-pay for a full year. The option is available to families that are required to pay the regular amount for the lunch program. The elementary office and administrative staff shall be responsible for the accurate and timely collection of funds due to the district from food service related transactions. Parents may call the elementary office at 715-255-8552 ext. 1331 to inquire about the status of their child’s lunch account. 1. A student who has exceeded the permissible negative balance amount in their account and does not have cash on hand sufficient to purchase a meal will be treated respectfully. The district will provide meals to students with unpaid balances without stigmatizing them, will provide parents of students who charge meals with notification when a student charges a meal, and will make efforts to collect the charges incurred by the students so that the unpaid charges are not classified as “bad debt” at the end of the school year. 2. Phone calls will be made to parents whose students have accounts with a negative balance. 3. When a child’s bill reaches a balance of negative twenty-five dollars (-$25), a letter will be sent to inform parents that their child will no longer be allowed to charge breakfast or lunch if the bill is not paid or unless other arrangements for payment are made with the food service department. If the account reaches negative fifty dollars (-$50), a phone call will be made to the parents/ guardians. Parents who do not meet this deadline will be asked to send a bag lunch with their child(ren) or pay daily. If the parent does not provide lunch for the child, a sandwich and milk will be provided at a cost of $1.00 to be charged to the student’s account. Staff members are required to maintain a positive lunch account balance. 4. If a student has a significant negative lunch account balance, they shall be provided an alternate meal, the cost of which shall continue to accrue to a negative lunch account balance, and the student’s parent(s) shall be contacted to collect the outstanding charges. The alternative meal will be a low-cost alternative to the regular reimbursable meal and shall meet USDA nutritional standards of the Smart Snacks in Schools Regulations so that it qualifies for reimbursement under the National School Lunch/ Breakfast Program. 5. The School District of Loyal may file a claim with small claims court or utilize the service of a collection agency and/or legal counsel to secure collection of unpaid debts, not paid within thirty (30) days of the actual restriction of access to food service programs, unless an alternative payment plan has been approved by the district administrator. 6. In accordance with the USDA regulations, children receiving free meal benefits cannot be denied a meal for any reason, including failure to maintain their family lunch account in a positive status. NOTIFICATION AND COLLECTION PROCEDURE FOR LUNCH ACCOUNTS 1+1=2 POLICY AND PROCEDURE FOOD SERVICE LUNCH ACCOUNTS Applications for free or reduced price meals are available in all school offices. Account Balances Studen surp conditi plicatio fede Applic Studen dis sys pa count f require ele sta st ficient stigma e s Phon Whe th guardi Parent memb s continu charge standa Breakf counse progra ac ing fail / l d . e e t t l d d e / t ff l g l / l e - Students of the district may participate in the school lunch program. Lunches shall be served each full school day which meet and/ or surpass federal standards of the National School Lunch Program. School lunch and milk prices shall be set annually by the Board of Education. Parents/guardians who claim that the financial condition of their families are such that they cannot afford to pay for the cost of their children’s meals shall be invited to make application for free or reduced meals in accordance with federal regulations. Service of free or reduced price meals shall be governed by federal regulations. Students may bring bag lunches from home. All students eating lunch at school shall be expected to eat in designated areas. The district uses an automated school lunch accounting system to record food service payments and to monitor food transactions. The system functions as a debit system. Parents/guardians are expected to maintain their lunch accounts in a positive status. Pre-payment of school lunches is highly encouraged by the district. Parents choosing the pre-pay option will receive a $25 discount for prepaying for one-half year, and a $75 discount if they pre-pay for a full year. The option is available to families that are required to pay the regular amount for the lunch program. The elementary office and administrative staff shall be responsible for the accurate and timely collection of funds due to the district from food service related transactions. Parents may call the elementary office at 715-255-8552 ext. 1331 to inquire about the status of their child’s lunch account. 1. A student who has exceeded the permissible negative balance amount in their account and does not have cash on hand sufficient to purchase a meal will be treated respectfully. The district will provide meals to students with unpaid balances without stigmatizing them, will provide parents of students who charge meals with notification when a student charges a meal, and will make efforts to collect the charges incurred by the students so that the unpaid charges are not classified as “bad debt” at the end of the school year. 2. Phone calls will be made to parents whose students have accounts with a negative balance. 3. When a child’s bill reaches a balance of negative twenty-five dollars (-$25), a letter will be sent to inform parents that their child will no longer be allowed to charge breakfast or lunch if the bill is not paid or unless other arrangements for payment are made with the food service department. If the account reaches negative fifty dollars (-$50), a phone call will be made to the parents/ guardians. Parents who do not meet this deadline will be asked to send a bag lunch with their child(ren) or pay daily. If the parent does not provide lunch for the child, a sandwich and milk will be provided at a cost of $1.00 to be charged to the student’s account. Staff members are required to maintain a positive lunch account balance. 4. If a student has a significant negative lunch account balance, they shall be provided an alternate meal, the cost of which shall continue to accrue to a negative lunch account balance, and the student’s parent(s) shall be contacted to collect the outstanding charges. The alternative meal will be a low-cost alternative to the regular reimbursable meal and shall meet USDA nutritional standards of the Smart Snacks in Schools Regulations so that it qualifies for reimbursement under the National School Lunch/ Breakfast Program. 5. The School District of Loyal may file a claim with small claims court or utilize the service of a collection agency and/or legal counsel to secure collection of unpaid debts, not paid within thirty (30) days of the actual restriction of access to food service programs, unless an alternative payment plan has been approved by the district administrator. 6. In accordance with the USDA regulations, children receiving free meal benefits cannot be denied a meal for any reason, including failure to maintain their family lunch account in a positive status. NOTIFICATION AND COLLECTION PROCEDURE FOR LUNCH ACCOUNTS
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