Top 5 grant writing tips shared for rural leaders

Writing a successful grant application is about more than filling out forms; it’s about telling your community’s story in a way that resonates with funders. Whether you're new to grant writing or just looking to strengthen your next proposal, these tips can help you put your best foot forward.

1. Start with your story. When applying for a grant, don’t just list what you need; explain why it matters to your community. Frame your need in terms of community impact, urgency, and values. Share real stories, name the people or places impacted, and help the funder see the heart behind your work.

2. Apply for the right fit. Look for opportunities that align with your mission and values. Read the guidelines carefully, and tailor your application to reflect the funder’s priorities. Use their language, echo their values, and clearly show how your project supports their goals. If it doesn’t align, don’t apply. If you’re unsure, reach out to the program contact.

3. Show local support. Funders want to know you’re not doing this alone. Even if your town is small, include letters of support, local partnerships, or volunteers involved. Highlight collaboration between schools, churches, civic groups, or other nonprofits.

4. Build a budget that tells the whole story. Keep your budget simple but clear. Funders want to know you’ll spend the money wisely and realistically. Be honest about costs, include in-kind support if you have it, and make sure the budget matches your mission.

5. Give yourself time and ask for help. Grant writing doesn’t have to be perfect, but it does take time. Ask a trusted colleague to review your draft, preferably someone outside your project. You don’t have to do it alone.